Facility Rentals

We welcome you to our professional and friendly learning environment. To reserve a room or determine fees, please call our office at 972-386-5741 or email Ashley@dcds.org.


Dr. O.V. Cartwright Reception Hall – 450 sq. ft. foyer

Perfect for registration and a pre-function gathering.

Facilities reception-hall


Dr. Paul P. Taylor Executive Board Room – 300 sq. ft.

Includes a substantial conference table that seats 14. Perfect for small group  meetings or for a buffet if you are also using the Byrd Auditorium for your function.

Facilities board room


Dr. D. Lamar Byrd Auditorium – 1,650 sq. ft.

This room has classroom-style seating with tables for up to 80 attendees or can be arranged with theater-style seating for 200. Rental includes standing podium with microphone and wireless lavaliere microphone for use with built-in sound system (updated in 2019.)

Access to ceiling mounted projector with remote control available for additional fee. 

Facilities large-auditorium


Facility Rental Notes

Rental Procedure:

  • All room rental fees must be submitted with signed Meeting Room Request Form and Meeting Room Rental Agreement/Contract to reserve the meeting space.
  • Cancellation fees, lost building key fees, cleaning fees and room change fees will be charged when applicable.

Parking:

  • Free parking is available in lot directly across from the facilities.
  • Parking in neighboring lots are restricted during business hours of 7:30 a.m. – 5:00 p.m.

Marketing:

  • Please give name and phone number of Group contact (not DCDS) in your marketing pieces.
  • Please provide Directions and Parking Instructions to attendees.

Clean-up:

  • Group is responsible for the cleanliness of meeting facility upon conclusion of event; a clean-up fee will be assessed if meeting space is not returned to its original state.
  • Chairs and tables must be straightened and returned to original position.
  • No used materials or trash to be left in meeting rooms.
  • All used paper, plastic ware, bottles and cans must be placed in provided trash and recycling receptacles.
  • Left-over food must be placed in trash receptacles or taken away.
  • DCDS will provide trash bags and receptacles.

Food:

  • Group may bring in food and non-alcoholic beverages. A suggested caterer list is available.
  • A standard size coffee pot is available (coffee is not provided).

Miscellaneous:

  • No smoking in or around rental facility
  • No candles
  • No alcohol
  • Note that white boards are not available. Groups may bring in freestanding flipcharts or whiteboards.

Please call us on (972) 386-5741 or email us at Ashley@dcds.org for a full set of booking forms, including terms and conditions for use of the facilities.

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